The importance of fundraising needs no introduction. However, with social, political, and economic elements proving increasingly tricky to predict, institutions of all sizes need to consider how they can make their fundraising strategy resilient to policy changes or the possibility of economic uncertainty.

Even before the sweeping education policy changes, fundraisers were proving increasingly reliant on large donors. According to the Fundraising Effectiveness Project, the dollars raised increased every quarter throughout 2024, but there were fewer donors at every turn. It goes without saying that an increasing reliance on large donors at a time of declining donor retention runs a huge risk.

In this blog, we’ll guide you through some key points you should look to integrate in order to futureproof your fundraising strategy.

How to Build a Sustainable Fundraising Strategy

1. Focus on Small and Medium-Sized Donors

Your large donors are undeniably your biggest champions. However, a future-proof fundraising strategy requires all its donor segments to believe in your cause. You should look to:

• Develop campaigns that appeal to everyday donors with accessible giving levels
• Introduce flexible and recurring donation options
• Have storytelling campaigns centered around small and medium donors
• Celebrate milestones for small donors to keep them engaged and appreciated
• Have a pathway in mind to turn smaller donors into ambassadors, volunteers, or more.

Some donors may simply not have felt as connected to your cause as your larger donors. Keeping in mind that every $10 or $50 donation adds up over time, have specific segments and nurture processes for your small and mid-sized donors with a focus on donor retention and long-term community building.

2. Have a Strong and Consistent Data Strategy

Data is the backbone of modern advancement and fundraising. A well-maintained data system ensures you know who your donors are and how to engage them meaningfully.

• Pick a CRM that your team is comfortable with and can scale with your strategy
• Consider training and migration time/resources if you’re planning to switch CRMs
• Make the most of your CRM to segment different donor groups and track engagement data
• Consider complementary tools and add-ons based on your team’s budgets and needs
• Leverage data analytics to identify trends and predict donor behavior

Knowing is half the battle, and CRMs should be the knowledge hub to drive your current and future fundraising strategies.

3. Inspire Trust Through Transparency

Trust is the foundation of sustainable giving. Being upfront about how funds are used can inspire trust to snowball your donors’ perception of your cause.

• Include relevant data and plans in your donor retention and stewardship strategy
• Publish detailed annual reports showcasing the impact of raised funds
• Include donors in decision-making processes via polls or surveys
• Create transparent campaigns with clear, measurable goals
• Maintain open lines of communication with alumni for any questions or feedback they may have (more on this later)

Transparency builds credibility, making donors more likely to continue supporting your initiatives.

4. Explore Corporate Partnerships

Corporate entities, especially those associated with your alumni provide great scope for collaborations and can significantly expand your fundraising impact.

• Research local or national businesses associated with your alumni and/or aligned with your institution’s values
• Keep corporate matching gifts in mind for your fundraisers
• Propose mutually beneficial partnership ideas (e.g., co-hosted events, scholarships)
• Businesses located close to your institution are a particularly great opportunity for a deeper partnership

5. Provide Flexible and Evergreen Giving Options

There is no guarantee that your emails and events will be noticed by your alumni and donors at the perfect time. Providing a multitude of giving options not only increases the timeframe for donors to contribute but also attracts smaller and irregular donors.

• Set up recurring giving programs with flexible options
• Keep exploring matching gift opportunities
• Always include custom donation amounts as a choice
• Make use of platforms that have payment processing fees that your donors would be comfortable with
• Explore the possibility of longer or unlimited fundraisers

6. Encourage Non-Financial Contributions

Fundraising goes beyond monetary gifts. Non-financial contributions foster the culture of giving back and are crucial to building your donor community.

• Encourage volunteerism for campus events or fundraising campaigns
• Host blood donation drives or ambassador programs to engage communities
• Invite industry professionals to mentor students or lead workshops

These contributions build community goodwill and often pave the way for future financial support.

7. Maintain Open Lines of Communication

While your institution would obviously have some common points of contact, you’ll need to go further to inspire donor loyalty. Your institution needs to feel approachable, and your donors need to feel heard. Here are some things to keep in mind:

• Send personalized thank-you notes immediately after donations
• Make use of automated workflows to personalize communication with your various donor segments
• Regularly mention where donors and alumni can reach out to you for suggestions or questions, either through email signatures, website footers, or CTAs
• Use newsletters, emails, and social media to make your donors and alumni feel included. Bonus points if you’re able to create segment-specific newsletters.

Conclusion

At the end of the day, fundraising relies on your donors and their willingness to support your cause(s). By focusing on sustainable practices, your institution gains the flexibility to adapt to donor trends and economic shifts, essentially future-proofing your fundraising strategy.

If you’re looking for a long-term partner for your fundraising efforts, do give us a shout and we’d love to answer your questions and show you how we can help!

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Frequently Asked Questions

What is sustainable fundraising?

Sustainable fundraising focuses on creating long-term financial stability for an institution by diversifying revenue sources and fostering regular contributions. It ensures that you maintain consistent supporter engagement while adapting to changing economic and political dynamics.

Is sustainable giving difficult to achieve?

While building a sustainable fundraising strategy requires effort, it becomes manageable with the right tools and approaches. Leveraging data, fostering trust, and offering flexible giving options can simplify and strengthen your efforts.

How do I approach a corporate business for a fundraising partnership?

Start by identifying companies that share your institution’s values. Reach out with a concise and clear proposal that highlights mutual benefits. Focus on co-branded initiatives and emphasize the positive publicity their business can gain through the partnership.

What are the benefits of having a sustainable fundraising strategy?

Sustainable fundraising reduces reliance on unpredictable sources of income, enables long-term planning, and fosters stronger donor relationships. It ensures financial stability, even in uncertain times, and allows institutions to focus more on their mission.