The Almabase events module is meant to be the central place for you to get all information related to the event in one place.
The Almabase events module is meant to be the central place for you to get all information related to the event in one place. As an admin, you can pull a report of all the attendees or send an email to all of them at once and much more. However, we realized that many of you were not getting all of your registrations on the Almabase platform. A couple of registrations would always come in via phone or mail and they were typically being maintained in separate spreadsheets.
We realized how cumbersome this is for you and have now introduced an ability for you to add such registrations from the backend. Once you do, it is just as good as that user registering for the event by themselves.
You can “Add an Attendee” by clicking on that button from your admin interface.
Then just follow the instructions to pick the profile, the event, any payment instructions etc and save. As simple as that!
If the person who you want to add is not on your database yet — so you don’t have a profile on the Almabase directory for that person, then you cannot use the above process since you cannot pick the profile. In this case, the recommended process is to open your event page on a new browser or “incognito mode” where you are not logged in to the website. Then just register as a guest with their details. This would then create their registration as a guest user but you would have them among the attendees.
We hope you find this addition useful to have all your event registration details in one centralized place rather than many different spreadsheets. Please do let us know what you think.
Table of Contents
Subscribe
See how modern advancement teams bring alumni engagement and fundraising together.
Events have been around on Almabase for a while now and has grown to be one of among most utilized channels to engage constituents offline. As usage grew, the kind of events that needed to be created grew diverse and the more we realized that most event solutions out there, are not meant to handle the kind of complexities that come up during reunions - while considering engagement data to manage.
So, we went back to the drawing board to redesign events and we're excited to roll it out today to all platforms.
While a whole lot has changed (we will be covering more in our support documentation), here's everything you need to know :
We've completely redesigned the interface and experience for the user. Each event also now lives on its own page – free from unnecessary navigational options.
Additionally, the admin side for events is now entirely mobile responsive. Which means you can create an event, add photos, add guests, check-in guests, record payments, export, and everything else you needed to do from your computer, now on your mobile device.
Need to accommodate for change of plans? different tickets? additional guests? Not a problem. Each registration can now be edited both by the guest and event admins.
Guests can now also respond with a 'Maybe' or 'Not attending' during their registration.
You can now assign tickets to your event schedule (previously called 'Agenda') which will then appear to your guests in chronological order as they select the tickets they require. Great for grouping sub-event tickets and displaying tickets in the same order as that of the event schedule.
You can now select one of three types of tickets based on your use case.
1. Mandatory Tickets behave like base fares that need to be applied to every guest on the registration (including accompanying guests).
2. Seated Tickets behave like reservations made for a particular guest. Use seated tickets when the person needs to be physically present at the event, or when you need to know exactly which guest is attending and not just a number, like at an award ceremony or dinner. Seated tickets also work great with guest forms - more on that later.
3. Open Tickets behave like anonymous tickets that can be bought in any quantity by the buyer. Works great for t-shirts, tours etc.
Oh, and tickets now also support images for that homecoming merchandise :)
Previously, you could add a 'Registration Form' that was asked once per registration. With the new events, you can add 'Guest Forms' – a form that asked once for each guest mentioned on the registration. Works great if you need to know the dietary preference of every guest that will be attending.
Events now support in-page payments without ever having to leave your platform using Stripe. Additionally, guests can pay on their mobile devices using Apple & Google Pay for one-touch payments.
Support for Blackbaud Merchant Services (BBMS) coming soon.
The new events have a few tricks up it sleeves when it comes to discounts:
1. No more remembering or pasting discount codes with public discounts that anyone can use as they register.
2. Discounts applicable only to paid members of your organization with Member discounts.
3. Discounts applicable only to certain affiliations like student.
While paid events have a reasonably predictable turnout, free events have a large problem with no-shows. Which is why we built an automated event reminder that is sent a day before the event to your guests that remind them of the event and nudge them to modify their registration if they won't be able to make it.
Events : Here's what's changing.
The Events module has been around on Almabase for a while now and has grown to be amongst the most utilized channels to engage constituents offline. While a whole lot has changed (we will be covering more in our support documentation), here's everything you need to know.
Lorem ipsum dolor sit amet, consectetur adipiscing elit. Suspendisse varius enim in eros elementum tristique. Duis cursus, mi quis viverra ornare, eros dolor interdum nulla, ut commodo diam libero vitae erat. Aenean faucibus nibh et justo cursus id rutrum lorem imperdiet. Nunc ut sem vitae risus tristique posuere.
Events are getting a major upgrade! And it tackles some key issues that schools face when it comes to event management, the data-trail after the event, and measuring engagement.
In this August release, Events will now be able to:
1. Count the exact number of people expected to attend with each registration
2. Check in people at the event using a web app so you have data on no-shows and on-spot registrations
Schools have tackled these issues using spreadsheets, clipboards, highlighters and name tags. While the process got the job done, the event organizer needed to spend hours trying to clean up data, and some data just got lost in the noise. And with larger events, the problem compounded.
Registering for an event is a big step towards engagement. But every event is not the same. Free events could garner more registrations, but the no-shows were equally large. You could use a pen and paper to keep track of things and walk away with clean up work to do after the event.With the new Check-in app on Almabase, volunteers/managers can check in pre-registered guests in just a few taps. You can also add spot registrations to make sure you get as much data as possible.
Here’s where the magic kicks in. For users that already have a record on Almabase, the event attendance is automatically attributed to their engagement.
That means accurate data on data studio, a better engagement rating and accurate participation reports and more - all just with a few taps.
Low maintenance. Low Clean up. You will, however, need to decide what you will be doing with all that free time.
When you don’t know the exact count of people, schools tend to overcompensate for the uncertainty. With the accompanying guests' feature, you can take out the guesswork.Each time a user registers, the user can enter in the number of guests he/she expects to be accompanying them. So you know how many chairs to put in, and how many plates you need.
You can now also add volunteers to your event. Volunteers have access to the check-in app so that you can easily scale up your check-in counters if you have a large event. You could also perhaps ask split up check-in responsibility by class so that the class volunteer from the class of 1998 can check in and manage the registration for all his/her classmates.
There are a few more changes under the hood which you will be able to review in the support documentation. Speak to your account manager today to learn about other changes that are coming to events and how you can enable the check-in feature for your school today!
Events - Introducing Accompanying Guests & The Check-in App
Events are getting a major upgrade! And it tackles some key issues that schools face when it comes to event management, the data-trail after the event, and measuring engagement.
Lorem ipsum dolor sit amet, consectetur adipiscing elit. Suspendisse varius enim in eros elementum tristique. Duis cursus, mi quis viverra ornare, eros dolor interdum nulla, ut commodo diam libero vitae erat. Aenean faucibus nibh et justo cursus id rutrum lorem imperdiet. Nunc ut sem vitae risus tristique posuere.
.svg)
.webp)
.webp)
%20(1).webp)