Fundraising

15 Proven School Fundraising Ideas That Actually Work

School fundraising brings unique excitement as well as challenges. Whether you're looking for a solution or a fresh batch of ideas, this blog should help.

Almabase

Published: 

July 31, 2025

Updated: 

April 15, 2026

Discover AI Summary

• To boost donor participation and overall success for your next fundraising campaign, start by setting clear, measurable goals that everyone understands, and actively engage your students in the planning and execution. This collaborative approach not only raises funds but also builds a stronger school community and helps segment your audience for future outreach.

• Consider hosting a community-wide Fun Run or a vibrant School Carnival, as these events are not just profitable but also fantastic for alumni engagement and strengthening school spirit by bringing everyone together. You can incorporate creative themes or multiple revenue streams to keep things fresh and exciting for your community.

• For significant fundraising results, explore hosting auction events—either in-person or online—to tap into competitive bidding, or launch digital crowdfunding campaigns to extend your reach beyond geographical limits. Remember to set specific, transparent goals and share regular updates to maintain momentum and donor trust.

• Don't overlook easy wins like Restaurant Partnership Nights with local eateries, which require minimal organization but offer great community-building opportunities and a steady fundraising stream. These low-effort events are excellent for consistent, predictable support for your annual giving efforts.

• Combine educational goals with fundraising through Read-a-thons or Academic Challenges, where students seek sponsorships for their learning efforts, or showcase student talent with school performances. These initiatives not only raise funds but also highlight student achievements and foster deeper connections with your school's mission.

• For any fundraiser, leveraging social media, publicly recognizing volunteers and donors, and consistently sharing updates on how funds are used are crucial steps to build long-term trust and loyalty within your advancement community. These practices enhance donor relations and encourage continued support.

School fundraising can sometimes prove to be a tricky area for advancement teams to tackle. It obviously plays a vital role in supporting educational programs, facility improvements, and extracurricular activities that enrich students' learning experiences.

However, with budgets often stretched thin, finding effective fundraising strategies is essential for schools looking to get the most out of their fundraisers. We’ll be exploring a selection of these strategies in this blog

Why School Fundraising Matters

It's important to understand why these initiatives are so critical. School fundraising efforts help:

  • Alumni give back in a valuable way
  • Fill gaps in educational budgets
  • Grow your alumni network
  • Fund special programs and equipment
  • Support extracurricular activities and sports
  • Build a stronger sense of community
  • Teach students valuable lessons about teamwork and civic responsibility

Successful school fundraisers can grow loyal and supportive communities over time that not only provide additional funds but also strengthen the school spirit.

15 Proven School Fundraising Ideas

✒️ Author’s note: The examples we list throughout this blog are purely appreciative and not a result of any promotion or partnership. If you know some good advancement work that you think deserves more attention, please let us know at marketing@almabase.com!

1. Fun Runs and Fitness Challenges

Brown School (Massachusetts) hosts an annual Fun Run, which raised $27,000 in 2025
Brown School (Massachusetts) hosts an annual Fun Run, which raised $27,000 in 2025

Fun runs and fitness challenges have emerged as one of the most profitable and engaging school fundraising ideas in recent years. These events combine physical activity with fundraising, creating a healthy, community-building experience. You can incorporate creative themes or alternating routes as you go through multiple iterations to keep things fresh.

2. School Carnivals and Festivals

A promotion image for the Annual Little Trojan Carnival fundraiser hosted by the Barnesville ECFE and Trojan Preschool
A promotion image for the Annual Little Trojan Carnival fundraiser hosted by the Barnesville ECFE and Trojan Preschool

School carnivals remain a classic fundraiser because they offer multiple revenue streams while providing a fun, family-friendly environment that strengthens community bonds. Set up game booths, food stalls, rides, and entertainment, charging for tickets or wristbands. Additional revenue comes from food sales, game fees, and sponsorships from local businesses.

💡Schedule your carnival during a time of year when weather is favorable and there are few competing community events.

3. Auction Events

St. Rose School (Washington) hosts an auction that raises money for various causes. They are one of many schools that host auction fundraisers throughout any given year.
St. Rose School (Washington) hosts an auction that raises money for various causes. They are one of many schools that host auction fundraisers throughout any given year.

Auctions can generate significant funds by tapping into the competitive spirit of bidders while showcasing unique goods and experiences. You’ll want to collect donated items, services, or experiences from businesses and community members. These can be auctioned in person at a special event or through an online platform that extends your reach.

💡You can include experience-based items (dinner with the principal, front-row seats at graduation) alongside traditional merchandise.

4. Product Sale Fundraisers

Selling a batch of 'World’s Finest Chocolate' is one of the more recognizable product sale fundraisers for US schools
Selling a batch of 'World’s Finest Chocolate' is one of the more recognizable product sale fundraisers for US schools

While traditional product sales have evolved, they remain effective when the right products are selected and proper planning is implemented. Partner with a fundraising company to sell products like chocolate, cookie dough, candles, or custom school merchandise. Students take orders and with the help of other constituents, deliver products, with the school keeping a percentage of sales.

💡Choose products that align with your community's interests naturally appeal to buyers during holidays or special occasions.

5. Crowdfunding Campaigns

In early 2024, the senior class at Travis Early College High School in Austin, TX launched a GoFundMe campaign to finance end-of-year activities.
In early 2024, the senior class at Travis Early College High School in Austin, TX launched a GoFundMe campaign to finance end-of-year activities.

Digital crowdfunding is always an option for school fundraising as it expands your reach beyond immediate geographic boundaries. Make sure you create a compelling campaign on a crowdfunding platform, sharing specifics about your fundraising goals and how the money will be used. Promote through social media, email, and school communications.

Set specific, transparent goals and provide regular updates on progress to maintain momentum.

6. Restaurant Partnership Nights

Mary Lyon Elementary School in Chicago partnered with Chipotle for a fundraising restaurant night on April 10, 2024.
Mary Lyon Elementary School in Chicago partnered with Chipotle for a fundraising restaurant night on April 10, 2024.

You can partner with local restaurants that agree to donate a percentage of sales (typically 10-25%) during a designated time period when customers mention the school or use a coupon or flyer. These low-effort fundraisers require minimal organization while providing excellent community-building opportunities.

💡Choose restaurants popular with school families and schedule multiple nights with different establishments throughout the year. You can also create a festive atmosphere by having teachers or administrators serve as greeters.

7. Read-a-thons or Academic Challenges

Edgewood Elementary in Scarsdale, NY held its first-ever Read-A-Thon in March 2024 as an academic challenge fundraise and has raised over $27k!
Edgewood Elementary in Scarsdale, NY held its first-ever Read-A-Thon in March 2024 as an academic challenge fundraise and has raised over $27k!

These fundraisers brilliantly combine educational goals with fundraising efforts. Students seek sponsorships based on books read, minutes spent reading, or academic challenges completed. The format naturally rewards academic effort while raising funds.

💡Consider integrating reading challenges with classroom activities and offering prizes for top participants.

8. Talent Shows and Performances

Teachers and students in Perrysburg, OH teamed up for a benefit concert to support the district’s Full Experience Fund and raised over $4,000!
Teachers and students in Perrysburg, OH teamed up for a benefit concert to support the district’s Full Experience Fund and raised over $4,000!

People love a good show, and showcasing student abilities generates ticket sales while providing a platform for student expression. You can organize a talent show, concert, or theatrical performance where students and staff display their skills. Charge for admission and consider adding concession sales for additional revenue.

💡Sell advertising space in programs to local businesses for additional revenue.

9. Sports and Games Events

The 5th Grade Committee in the Hendrick Hudson School District (Montrose, NY) organized a successful kickball tournament fundraiser on January 31, 2025.
The 5th Grade Committee in the Hendrick Hudson School District (Montrose, NY) organized a successful kickball tournament fundraiser on January 31, 2025.

Make the most of the powerful energy your students have with sporting events. Naturally, you’ll be looking at tickets, refreshments, and other avenues to raise funds while making sure everyone has a good time

💡You can partner with local businesses for snacks, venues, equipment or merchandise sales during the event.

10. Trivia Nights and Game Tournaments

The International School of Indiana (ISI) hosted a lively Trivia Night fundraiser on 2024 that raised nearly $9000 for their annual fund!
The International School of Indiana (ISI) hosted a lively Trivia Night fundraiser on 2024 that raised nearly $9000 for their annual fund!

You can host a trivia competition or board game tournament with an entry fee for participants. Teams compete for prizes while enjoying refreshments and community building. Create categories that appeal to participants of various ages and knowledge bases.

💡Consider special rounds focused on school history or local trivia.


11. Holiday-Themed Fundraisers

Onekama Portagers School ran a holiday pie fundraiser during Thanksgiving, 2025, where proceeds went to Onekama Athletics and Elementary Field Trips.

The holidays are the perfect time to bring your school community together around a fundraiser.  Schools can build simple campaigns around seasonal moments like festive sales, Christmas drives, holiday concerts, or community-driven activities that feel more like celebrations than fundraisers are exactly what you should be aiming for.

12. Food sale fundraisers

In Michigan, the Dow High School’s annual fruit sales raised over $51,000 in 2025–26

Food always brings people together, which is why food-based fundraisers are such a reliable choice for schools. Beyond the classic bake sale, you can host pancake breakfasts, chili cook-offs, concession stands at games, or even fruit sales. You can also pair these with existing school events or seasonal moments. Selling fruit during winter or chili at a football game ensures built-in demand and makes promotion effortless.

13. Non‑a‑thon Fundraisers

Lincoln Elementary School conducted a kindness fundraiser campaign on their school Facebook page, encouraging students to log acts of kindness and raise funds with pledges per act.

Not every fundraiser has to be a marathon or walk‑a‑thon. An up‑and‑coming trend in schools is the “non‑a‑thon,” where students raise pledges for fun, low‑stress activities instead of laps. You can do art-a-thons, sleep‑a‑thons (pledges per hour of rest), or even kindness‑a‑thons (pledges per good deed).

14. Parent-focused fundraisers

Lakewood Elementary School organizes silent auctions for parents each spring, with ticket sales and silent auction proceeds supporting the school.

Sometimes the best way to raise money is to tap into the parent community directly. Instead of relying only on student‑driven sales, schools can host events and campaigns designed specifically for parents, like wine‑and‑cheese nights, trivia evenings, silent auctions, or parent‑only socials. These fundraisers not only generate revenue but also strengthen the parent network around the school.

15. Community yard sale

Shining Rock Classical Academy, a public charter school, hosted its first community yard sale in 2025, which was a huge success.

One of the simplest ways to raise money and build community is through a school‑wide yard sale or a flea market. Parents, teachers, and alumni donate gently used items (clothes, books, furniture, toys), and the school organizes a weekend sale on campus. Families love the chance to declutter, shoppers enjoy bargains, and the school earns funds for programs.

How to select the right fundraiser for your school

Every school community is different, and the fundraiser that works for one may fall flat for another. The key is to choose an approach that feels natural to your audience and achievable for your team. Here are a few things to keep in mind:

Define your goals

  • Be clear on the primary goal: are you aiming for a specific amount, wider participation, or a mix of both?
  • Tie the fundraiser to a concrete outcome so supporters know exactly what they’re contributing toward.
  • Set a realistic target and timeline so the campaign feels focused from the start.

Understand how your community prefers to engage

  • Identify your primary audience- Is it parents, alumni, or a combination of both, and how they typically interact with the school?
  • Look at where engagement is strongest today (events, email, reunions, online channels) and build around those touchpoints.
  • Align the format (offline, digital-first, hybrid) with what feels familiar and accessible to them. 

Plan around your team’s strengths and support system

  • Map out who will take ownership of different parts of the campaign (from planning to communication to follow-ups) 
  • Curate events that fit comfortably within your available time and resources.
  • Factor in any additional support (volunteers, partners, vendors) that can help execution run smoothly. 

Use past campaigns as a guide

  • Review what has driven both participation and contributions in the past.
  • Identify patterns: events, timings, or audiences that have consistently responded well.
  • Carry forward what worked and refine areas that can be improved.

Get the logistics and tech right from the start

  • Keep it mobile-first so people can act in a few taps.
  • Use one central link for everything (sign-up, donate, details)
  • Offer simple, reliable payment options to avoid drop-offs.
  • Add QR codes for quick action during events.
  • Use a unified system that handles tracking, automation, and event management, so your team isn’t doing everything manually.

At this point, you’re not choosing from a long list anymore. You’re down to options that fit your audience, your timing, and your capacity, and that’s what you move forward with.

Promoting your fundraiser campaign

You’ve got the ideas lined up, and the D-day is near. But even the best idea won’t raise a dollar if people don’t know about it. This is where promotion comes in. Here are the best practices for how to spread the word and get the community genuinely excited to participate.

Start with a clear promotion calendar

  • Plan your full campaign in advance: launch, follow-ups, milestone pushes, and final stretch
  • Map what goes out, where, and when (email, social, groups, on-ground)
  • This keeps communication consistent instead of last-minute and scattered

Use a coordinated mix of channels

  • Email for direct asks and key updates
  • Social media for visibility and repeat exposure
  • Parent groups, alumni networks, and newsletters for reach
  • On-campus touchpoints like pre-events, posters, and announcements to reinforce it

Vary the ask as the campaign progresses

  • Don’t repeat the same message; highlight different ways to participate
  • Call out quick donations, event sign-ups, sponsorships, or bundled options
  • Include small, mid, and high-value ways to contribute within your messaging

Build momentum with visible progress

  • Share timely updates on progress, contribution amount, and participation numbers to create a buzz
  • Highlight groups or segments participating, use milestones and countdowns to bring attention back
  • Enable class reps, alumni leads, and volunteers to share within their circles, as personal sharing adds credibility and improves response. 

Keep low-effort giving always accessible

  • Maintain a simple, always-available donation link
  • Use QR codes and quick-pay options across touchpoints
  • Capture contributions from people who prefer quick, no-friction actions

Close the loop once the campaign ends

  • Share what was achieved and where the funds are going
  • Show the outcome through photos, updates, or short stories
  • Thank contributors and make it clear what their support made possible

When promotion is planned this way, you don’t have to rely on one big push. It builds steadily through consistent, well-timed touchpoints.

How to involve parents and volunteers/ Turning your school community into active participants

Fundraising, especially at the school level, requires a great emotional connection. This means that school fundraisers have more people turn up when it starts to feel like something people are running with you rather than for you. That difference usually comes from how you involve them.

Here’s what helps make that happen:

  • Give people a reason to be involved beyond giving- Invite parents, students, and volunteers to participate in parts of the campaign, such as planning, outreach, and on-the-ground roles. Instead of managing everything centrally, break it up into classes, batches, or groups. Let each group take charge of its piece. It builds accountability without adding pressure.
  • Recognize effort while the campaign is still running- Call out volunteers, highlight contributions, and acknowledge participation in real time. It keeps energy up and shows that involvement is noticed.
  • Keep roles flexible and time-bound- Not everyone can commit long-term. Short, clearly defined roles (helping for a week, managing a specific task) make it easier for more people to step in.
  • Make participation feel social, not transactional-  Group-led efforts, friendly competition, or shared goals bring people in. It feels less like an ask and more like something to be part of. Show how many people came together and what that made possible. That sense of collective effort carries over into the next campaign.

Fundraising missteps to watch out for

Even the best fundraising ideas can fall short if they’re not executed thoughtfully. Schools often make the same mistakes, and avoiding them can save your team time, energy, and donor goodwill- 

  • Relying on one big event- A gala or auction can be exciting, but if it’s your only fundraiser, you risk donor fatigue and unpredictable revenue. Balance marquee events with smaller, recurring campaigns.
  • Ignoring digital donors- Alumni and parents who live far away still want to contribute. If your fundraiser doesn’t have a digital option, you’re leaving money and engagement on the table.
  • Failing to communicate impact- Donors give when they see results. If you don’t show how funds translate into scholarships, facilities, or student programs, enthusiasm will fade quickly.
  • Overcomplicating participation- If it takes too many steps to donate or volunteer, people drop off. Keep processes simple and accessible.
  • Neglecting gratitude- A thank-you note or public recognition goes a long way. Forgetting to acknowledge contributions can damage relationships and reduce future support.
  • Burning out your core team- Advancement staff and volunteers can’t carry everything. Spread responsibilities across parents, alumni, and student leaders to keep energy high.
  • Not having the right technology in place- Outdated systems make it harder to track donors, personalize outreach, and run campaigns smoothly. Without the right tools, even great ideas can stall, which is why investing in the right platform is critical. 

How Almabase fuels successful school fundraisers

School fundraising can be challenging as it often involves complex planning and a lot of time and resources. But having the right fundraising platform that aligns with your mission and your capacity to deliver can be a game-changer. Almabase helps you do exactly that. 

It provides an integrated platform designed specifically for advancement and alumni relations teams. You get purpose-built solutions that simplify your workload, including:

  • A fundraising platform that’s easy to set up and manage
  • Streamlined event management for both in-person and virtual campaigns
  • Personalized communication tools to reach parents and alumni wherever they are
  • QR code check-ins, Virtual event ticketing, instant payments, and much more
  • Analytics and reporting that highlight donor impact and campaign success
  • Fundraising and event data that syncs back seamlessly with your CRM

Almabase helps address all the challenges from infrastructure to logistics, so your team can focus on building authentic relationships and driving long-term support. 

Conclusion

Successful school fundraising requires a thoughtful approach that considers your community's unique interests and capacity. The most effective fundraisers not only generate necessary funds but also build school spirit, engage families, and create lasting traditions that strengthen your educational community.

If you’re a school on the lookout for a partner for your next fundraiser, do give us a shout! We’d love to help 🤗

Request a demo with Almabase

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Event planning in the education sector is no small feat. From homecoming and graduation ceremonies to parent-teacher conferences and student workshops, K-12 schools and higher education institutions juggle a dizzying array of events each year. The right event management software can be a game-changer—streamlining registrations, automating communications, and ensuring every detail runs smoothly. In this guide, we'll break down what event management software is, what features to look for, and the top solutions for 2026 that are transforming event coordination software for schools, colleges, and universities.

What Is Event Management Software?

An event management software is a digital platform designed to streamline the entire event lifecycle—from planning and promotion to registration, execution, and post-event analytics. These event planning software solutions centralize all event-related tasks, making it easier to coordinate logistics, track attendees, manage communications, and measure event success. For educational institutions, an event management tool can handle everything from classroom bookings and campus tours to large-scale conferences and alumni reunions.

Modern event management platforms often offer features such as:

  • Online registration and ticketing
  • Automated email reminders and updates
  • Attendee check-in and badge printing
  • Event website and mobile app creation
  • Payment processing and fundraising tools
  • Real-time analytics and reporting

By automating manual processes and centralizing information, these platforms help schools and universities save time, reduce errors, and deliver a seamless experience for staff, students, parents, and alumni.

What to Look For in Event Management Software

With so many event management tools on the market, it’s important to choose one that fits your institution’s specific needs. Here are key factors to consider:

  • Ease of Use: Intuitive interface for both administrators and attendees.
  • Customization: Ability to tailor event pages, registration forms, and communications to your school’s branding.
  • Integration: Compatibility with your existing Student Information System (SIS), Learning Management System (LMS), or CRM.
  • Communication Tools: Automated emails, SMS reminders, and in-app notifications.
  • Payment Processing: Secure options for ticket sales, donations, or paid programs.
  • Analytics & Reporting: Real-time dashboards and exportable reports for attendance, engagement, and ROI.
  • Mobile Access: Event apps or mobile-friendly portals for on-the-go management.
  • Support & Training: Responsive customer support and onboarding resources.

Best Event Management Software Options for K-12 & Higher Ed (2026)

Below, in no particular order, are our picks of some of the top event management software platforms making waves in the education sector this year.

1.Almabase

Almabase is an all-in-one event management platform designed specifically for educational advancement, alumni relations, and fundraising teams. It streamlines the planning and execution of complex events—whether in-person, virtual, or hybrid—while offering seamless CRM integration and a user-friendly interface.

Pros:

  • Intuitive and easy-to-use for both admins and attendees, with quick event setup and branded registration pages.
  • Seamless integration Raiser's Edge NXT, enabling real-time data sync and simplified gift reconciliation.
  • Robust automation for event communications, reminders, and reporting, reducing manual work and errors.
  • Flexible enough to handle everything from small gatherings to large, multi-day events, with strong tools for fundraising and stewardship

Cons:

  • Almabase does not offer a free trial or free tier of it’s services
  • No dedicated mobile app for on-the-go management

Pricing:

Almabase offers personialized custom pricing based on your needs, number of constituent records, etc. You can request a personalized demo here

2.Blackbaud

Blackbaud is a comprehensive solution built for large nonprofits and institutions, offering robust event planning, CRM, and analytics tools. Its event management features are deeply integrated with donor data to maximize fundraising outcomes.

Pros:

  • Purpose-built for fundraising, with robust tools to manage donor relationships, track gifts, and run complex campaigns.
  • Customizable reporting and analytics features enable organizations to tailor fundraising strategies and monitor progress toward goals.
  • Integrated event management, online registration, and ticketing designed for nonprofit needs

Cons:

  • High costs for training, support, and additional modules, which can be a barrier for smaller organizations.
  • Data migration can be a lengthy and cumbersome process depending on your institution

Pricing:

Custom pricing. Request a quote.

3. Cvent

Cvent delivers enterprise-grade solutions trusted by higher education institutions managing complex, large-scale events—from campus-wide conferences to alumni reunions.

Pros:

  • Supports mass updates and bulk communications.
  • Deep integration with CRM and marketing tools, making it ideal for institutions with existing tech stacks.
  • Advanced analytics and reporting for post-event insights.

Cons:

  • The platform’s extensive options can be confusing and require significant onboarding, especially for smaller institutions.
  • Some users report inflexible or slow support team responses at certain times

Pricing:

Custom pricing. Request a demo.

4. OneCause

OneCause is designed specifically for nonprofit fundraising events, offering features like mobile bidding, ticketing, and donor engagement tools. It helps organizations streamline auctions, galas, and peer-to-peer campaigns with ease.

Pros:

  • User-friendly platform with an intuitive interface, making it easy for admins and first-time users to set up and manage events.
  • Comprehensive fundraising toolkit, including online auctions, donation tracking, event management, and credit card processing.
  • Excellent support team, with resources like tutorials, webinars, and a dedicated help center to assist users

Cons:

  • Event website builder can be cumbersome, requiring external links for images and videos instead of direct uploads.

- Integration between different modules (e.g., Mobile Bidding Software and Virtual Event Center) is lacking, leading to duplicated processes and manual workarounds

Pricing:

Custom pricing. Request a demo.

5. idloom

Idloom is crafted specifically for universities and colleges, supporting diverse academic events from online examinations to graduation ceremonies.

Pros:

  • Flexible event structures—supports recurring sessions, multi-day events, and hybrid formats.
  • Departmental autonomy: Each department can manage its own events with custom branding and access rights.
  • Integrated communication tools for reminders, surveys, and post-event certificates.

Cons:

  • Some users report that the interface, while powerful, can be less intuitive for non-technical staff.
  • Advanced features (like custom badges or analytics) may require additional setup or training.

Pricing:

Custom pricing. Request a demo.

6. Eventbrite

Eventbrite is a versatile event management platform perfect for everything from concerts to community meetups. It offers intuitive tools for ticketing, promotion, and on-site check-ins, making it easy to manage both virtual and in-person events.

Pros:

  • Highly accessible and easy-to-use event creation and ticketing tools for both in-person and virtual events of any size.
  • Can handle donations directly through the platform, allowing organizers to create donation ticket types and collect contributions alongside ticket sales.
  • Offers a 50% discount on all Pro plans for eligible nonprofits, making it a cost-effective solution for charitable organizations.

Cons:

  • Limited customization options for event pages and registration flows.
  • Some users report a steep learning curve for advanced features and event setup.
  • Some users report occasionally slow responses from customer support as well as a lack of transaction security for attendees.

Pricing:

Pricing is 2% + $0.79 per paid ticket (Essentials) or 3.7% + $1.79 per paid ticket (Professional); free for free events. See pricing.

7. Eventcube

Eventcube is a white-label event management platform for K-12 schools and higher education institutions. It helps you manage all the in-person, virtual, and hybrid events with full control. This includes your branding, ticketing, and attendee engagement.

It is designed for flexibility and accessibility. This makes Eventcube reliable for day-to-day events like open days, student conferences, parent meetings, community gathering and even virtual graduation ceremonies.

Pros:

  • Fully white-labeled ticketing and registration systems so schools and institutions can showcase their activities.
  • Built-in tools for hybrid & virtual events with interactive features like Q&A, polls, breakout rooms along with HD streaming real-time captioning.
  • Tiered memberships and season passes are perfect for managing specific alumnis, clubs, and student groups.
  • Transparent, flexible pricing with instant payouts and no hidden fees.

Cons:

  • Some setup features may require la level of technical onboarding

Pricing:

Eventcube offers tiered pricing. 5% of the transaction total for the Starter package which is free. 3% of the transaction total for Pro along $99 a month. And custom Enterprise options. You can start with a demo or create a branded ticket store directly on Eventcube.

8. Giveffect

Giveffect combines event management with nonprofit automation, allowing you to handle ticketing, email campaigns, and donor records in one platform. It’s ideal for organizations looking to unify event planning with fundraising and CRM.

Pros:

  • All-in-one platform that centralizes event management, volunteer coordination, and donor tracking, reducing the need for multiple systems.
  • Seamless integration of volunteer and donation data, allowing for comprehensive supporter profiles and easy access to analytics.
  • Customizable event pages and donation forms that can reflect the nonprofit’s brand and include real-time fundraising progress bars

Cons:

  • Higher price point, which may be prohibitive for smaller nonprofits despite the robust feature set.
  • Data migration and automation can potentially be glitchy, leading to issues such as erroneous emails or incomplete data transfers during onboarding.

Pricing:

Custom pricing. Request a demo.

9. Remo

Remo, now integrated with Events.com, delivers an immersive platform for virtual, hybrid, and in-person events, with unique emphasis on networking and engagement.

Pros:

  • Fast and simple check-in via app; supports QR code scanning and mobile access.
  • Customizable event spaces and real-time networking tools for interactive experiences.
  • AI-powered matchmaking and analytics for attendee engagement.

Cons:

  • Unconventional interface: The unique, interactive design can be confusing for users accustomed to traditional event tools.
  • Customization learning curve: Customizing event spaces and features requires time to learn.

Pricing:

Starts at $299 per month. See pricing.

10. Qgiv by Bloomerang

Qgiv supports nonprofits with customizable tools for event registration, peer-to-peer fundraising, and mobile giving. Its user-friendly interface makes it easy to plan and promote fundraising events of all sizes.

Pros:

  • User-friendly interface designed specifically for nonprofit fundraising, making it easy to set up donation forms and manage events.
  • Supports a variety of fundraising activities, including peer-to-peer campaigns, auctions, and ticketed events.
  • Real-time analytics and reporting tools to monitor campaign performance and donor engagement.

Cons:

  • Qgiv may feel limited for seasoned professionals who want to organize donor and transaction data in many different ways simultaneously.
  • Advanced features, such as text-to-give and auction management, may require additional fees or higher-tier plans.

Pricing:

Plans start at $0/month with no contracts, plus a 3.95% + $0.30 per transaction fee. Learn more.

Conclusion

Choosing the right event management software can transform how your institution plans, promotes, and executes events—whether you’re managing a single school assembly or a multi-day university conference. The platforms highlighted above offer a range of solutions tailored for K-12 and higher education, each with unique strengths and a few caveats to consider. Take advantage of free demos, explore user reviews, and assess your specific needs to find the event management tool that will best support your school’s goals in 2026 and beyond.

Looking for more inspiration? Explore event ideas that raise money and connect with alumni or see how advanced event management can drive registrations and engagement for your institution.

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Best Event Management Tools for K-12 & Higher Ed (2026)

We're helping you break down what you should look in an event management software, along with some of our top picks for 2026 to power your events.

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April 30, 2025

12 minutes

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Crowdfunding has become a powerful tool for social good. Educational institutions throughout the past several years have taken well to it as a vehicle to raise funds, foster engagement, and bring exciting new projects to life. From supporting innovative learning initiatives to preserving cultural landmarks, schools and universities across the US, UK, and Canada are tapping into the potential of crowdfunding to drive meaningful change.

In this blog, we’ll explore 10 inspiring crowdfunding campaigns in K-12 and higher education. We’ll break down what made each campaign unique, how much they raised, and key takeaways your institution can apply to your next crowdfunding effort.

Essential elements of a successful crowdfunding campaign

Before we examine the campaigns, it’s worth understanding what sets apart successful crowdfunding campaigns in education. While every campaign is unique, they often share these key elements:

  • Clear Goals: Successful campaigns outline a specific, tangible, and achievable goal that resonates with potential donors.
  • Compelling Storytelling: The most impactful campaigns emphasize storytelling to create emotional connections with donors.
  • Engaging Visuals: High-quality images and videos help campaigns stand out and inspire trust.
  • Community Engagement: Actively involving stakeholders, alumni, parents, or students in the fundraising process often leads to stronger support.
  • Follow-Up and Gratitude: Acknowledging contributors and sharing the impact of their donations builds goodwill and encourages future support.

Now, let's explore how these principles were applied in real-life campaigns that not only met but often exceeded their goals.

10 Crowdfunding Campaigns in K-12 and Higher Ed to inspire you

1. Barn Croft School Christmas No. 1 Campaign

Barn Croft School’s Crowdfunder page for their Christmas No. 1 campaign

Amount Raised

£52,402 out of a £50,000 goal

The campaign

Barn Croft School in the UK launched a crowdfunding bid on Crowdfunder, uniquely utilizing music to elevate the school's profile and secure vital funds. The campaign aimed to highlight the severe impact of education cuts and ensure the school's resilience in the face of financial challenges.

What makes it unique

The campaign's innovative use of music, specifically aiming for a "Christmas No. 1" song, to draw national attention to education budget cuts is highly distinctive. It transformed a financial appeal into a public awareness campaign with a creative, engaging, and emotionally resonant hook, garnering national attention.

Key takeaway

Creative and unconventional approaches can significantly amplify a campaign's reach and impact, turning a local funding need into a national conversation. Linking fundraising to a broader social issue, such as education cuts, can galvanize wider support beyond the immediate school community.

2.  Paul Farmer Lectureship and Award for Global Health Equity

McGill University’s crowdfunding page for The Paul Farmer Lectureship and Award in Global Health Equity

Amount Raised

$181,749+ out of a $30,000 goal

The campaign

Launched in 2024 as part of McGill24, McGill University's annual day of giving, this crowdfunding campaign honors the legacy of Dr. Paul Farmer. It aims to recognize individuals working in underserved communities whose groundbreaking work in health equity often goes unrecognized. The campaign garnered donations from over 600 individuals and remains active, continuing to raise funds.

What makes it unique

This campaign uniquely focuses on honoring unsung heroes in global health equity, aligning with a powerful humanitarian legacy. Its success, attracting over 600 donors, demonstrates the strong resonance of a cause that celebrates impactful, often overlooked, work in underserved communities.

Key takeaway

Campaigns tied to the legacy of influential figures or addressing global humanitarian causes can inspire broad support. Leveraging institutional giving days, like McGill24, can provide a powerful platform and amplify reach for such initiatives by creating a collective sense of purpose and urgency.

3. University of the Pacific - Pacific Gives

Giving page for Pacific Gives 2025

Amount Raised

$2.5 million at the time of writing

The campaign

University of the Pacific's annual 24-hour day of giving returned on April 8 and 9, 2025 (reporting 2024 results). It brought together a global community to support scholarships, academic programs, athletics, and student clubs. In 2024, an emergency grant funded during Pacific Gives 2024 provided financial and emotional support to a student whose home was destroyed in wildfires.

What makes it unique

A Giving Day that specifically highlighted and responded to immediate student crises (like wildfire impact) through emergency grants, demonstrating direct and compassionate support beyond general academic funding. It also emphasized community connection and collective action.

Key takeaway

Giving Days can effectively serve as rapid response mechanisms for student emergencies, fostering a strong sense of community and care. They also do a great job at inspiring supporters to become ambassadors and have a healthy giving ecosystem between their different departments/teams.

4. Cornell University Engineers In Action Project Team

The giving page for Cornell University’s Engineers In Action Project Team

Amount Raised

$14,775 out of a $12,500 goal

The Campaign

As stated on their giving page, the Cornell University Chapter of Engineers in Action is a student-run project team with the College of Engineering that works with the non-for-profit organization Engineers in Action to design and build pedestrian footbridges, WASH systems, and suspension bridges for rurally isolated communities.

What Makes It Unique

The campaign focuses on helping students make real world impact in other parts of the world. With it’s extensive documentation, it does a great job in inspiring more donations. Donors naturally feel inspired when they see a long-term dedication to funds being put into action with a well-researched plan.

Key Takeaway

While your local community is essential, raising funds to help faraway rural areas makes for a compelling goal and provides valuable exposure to your volunteers. The extensive documentation history not only attracts donations but also inspires more trust in your institution’s other fundraisers.

5. University of Reading’s first Giving Day

The giving page for University of Reading’s Giving Day

Amount Raised

£36,747

The campaign

The University's first-ever Giving Day (April 29-30, 2025), focusing on four key causes: student scholarships, the Centre for Autism Wellbeing Hub, Henley's entrepreneurship programmes, and flexible support. It featured match-funding challenges.

What makes it unique

By providing diverse choices on donations, a simple giving page, and match-funding challenges totaling £20,000, the institution did well to inspire donors on their inaugural giving day.

Key takeaway

Launching a dedicated Giving Day with clear, diverse causes and match funding can be a powerful way for institutions to initiate or revitalize their crowdfunding efforts.

6. Support the Investigative Reporting Program - UC Berkeley

Crowdfunding page for UC Berkeley’s Support the Investigative Reporting Program

Amount raised

$40,918 (818% Funded)

How the campaign works

This campaign was hosted on UC Berkeley's internal crowdfunding platform. It directly sought support for the Investigative Reporting Program (IRP) within the School of Journalism. The campaign's core appeal encouraged donors to empower students to delve into social justice issues that were often overlooked or ignored by traditional newsrooms.

What makes it unique

Its explicit focus on public service journalism and social justice provided a clear, impactful mission that extended beyond typical academic funding, tapping into a broader desire for societal betterment. The description of the program, emphasizing its role in empowering students to "dig into issues of social justice long overlooked or ignored by newsrooms," framed the campaign not merely as funding for a department, but as supporting a cause aligned with broader societal values.

Key takeaways

Campaigns with a strong, clear social impact and a compelling narrative can significantly outperform their targets. Direct alignment with societal benefit, such as social justice or accountability, serves as a powerful motivator for donors.

7. Support Students in Learning International Perspectives, Rwanda ASB Trip - NC State College of Engineering

NC State’s Alumni Magazine recounts the details of the initiative

Amount Raised

$25,000~

The Campaign

Launched during the fall 2023 semester on NC State Crowdfunding, this campaign aimed to support the annual spring Alternative Service Break (ASB) trip to Rwanda. The trip was led by the Women and Minority Engineering Programs, and the funds specifically covered costs for students to participate in cultural experiences during their journey

What Makes It Unique

This campaign uniquely combined international service, cultural immersion, and direct support for women and minority students in engineering. Volunteers can visualize their contribution directly and share their own worldview and professional development, making the impact highly relatable and inspiring.

Key Takeaway

Campaigns that integrate multiple positive outcomes, such as global engagement, diversity, and service learning, and feature authentic student voices, are highly effective and motivate volunteers especially well.

8. Vanderbilt Giving Day and I⚓VU Week 2025 - Vanderbilt University

A snipper from VU’s giving day recap page

Amount Raised

Over $12.2 million

The Campaign

This initiative marked the inaugural "I⚓VU Week," a week-long celebration designed to elevate "Commodore spirit" and culminate in Giving Day. It encompassed diverse activities such as #TravelingMrC photo submissions, which showcased Vanderbilt's global presence, and a first-ever "I Bleed Black and Gold Blood Drive," representing a non-monetary giving opportunity. The campaign successfully closed out over 35 matches and challenges. Donations supported various university areas, including schools, labs, athletics, student organizations, and scholarships, all contributing to the overarching "Dare to Grow" campaign.

What Makes It Unique

Vanderbilt transformed a traditional Giving Day into a comprehensive, week-long "spirit celebration," incorporating diverse, non-monetary engagement activities like the blood drive and photo contests to build community and pride alongside financial solicitations. The campaign achieved impressive global reach, with donors participating from all 50 US states and 23 countries. This builds a broader base of goodwill, participation, and emotional investment that can translate into financial giving, either immediately or in the future.

Key Takeaway

Integrating fundraising with broader community engagement and spirit-building activities can significantly amplify results. Offering diverse ways to participate, beyond just financial giving, fosters a more inclusive culture of philanthropy.

9. Support Southeast Asian Students at Cal – UC Berkeley (SASC)

SASC’s Support Southeast Asian Students at Cal! crowdfunding page

Amount Raised

$4,510 (902% of goal)

The Campaign

Part of the Berkeley Crowdfunding program, this campaign was led by the **Southeast Asian Student Coalition (SASC)** in 2024. Using Berkeley’s official platform, SASC created a project page describing how donations would support their events and initiatives (such as cultural festivals, mentorship programs, and graduation stoles for low-income members). Donors (students, alumni, community members) contributed online during a month-long drive. Berkeley’s platform provided tools and training even though it was SASC’s first crowdfunding attempt.

What Makes It Unique

This success funded free community meals (feeding 150+ students at events) and graduation regalia for students who couldn’t otherwise afford it. The uniqueness lies in empowering a student-run, diversity-focused club to raise money typically beyond their reach. Their story of supporting first-generation Southeast Asian American students deeply resonated. Even without prior fundraising experience, the students’ authentic mission and collaboration paid off hugely

Key Takeaway

Even new fundraisers can succeed wildly if the cause strikes a chord. By emphasizing inclusion and tangible student support (food, cultural events, mentorship), SASC attracted donations far beyond expectations. Providing donors with a clear vision of where funds go (directly to student needs) and leveraging social networks were key.

10. Campus Community Garden - University of British Columbia

Giving page of the LSA Fund for Student Well-being

Amount Raised

$52,082

The Campaign

In October 2024 (aligned with World Mental Health Day), the U-M College of Literature, Science and Arts (LSA) launched a crowdfunding drive on its official platform to support the LSA Fund for Student Well-Being. The campaign lasted 3 weeks, with a goal of $50K, and utilized a matching challenge and social media pushes around Mental Health Day. The campaign emphasized that gifts would fund resources like counseling, wellness programming, and emergency aid for student mental health.

What Makes It Unique

This campaign addressed the growing mental health needs on campus – a cause both urgent and somewhat intangible. By tying the launch to World Mental Health Day, it gained topical relevance. Uniquely, it was a time-limited “flash” campaign that still hit a relatively large target ($50K)

Key Takeaway

Framing the ask around World Mental Health Day gave it momentum and meaning. Transparency about the use of funds (every dollar to the Student Well-Being Fund in this case) builds trust.

Conclusion

Crowdfunding succeeds when institutions tell compelling stories, engage their communities, and provide a clear sense of purpose. Whether you're looking to fund a new initiative, preserve a cultural landmark, or support students in need, the examples shared here demonstrate the power of collaboration and the impact of a well-executed campaign.

Are you ready to run your own successful crowdfunding campaign? Start by analyzing these examples and tailoring their strategies to your unique goals and community. Need help with your next crowdfunding campaign? We’d love to help!

Book a demo with Almabase

10 Inspiring Crowdfunding Campaigns in K-12 and Higher Ed

Explore 10 successful crowdfunding campaigns in K-12 and higher ed and learn valuable tips to launch your next impactful initiative.

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May 23, 2025

12 minutes

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The importance of fundraising needs no introduction. However, with social, political, and economic elements proving increasingly tricky to predict, institutions of all sizes need to consider how they can make their fundraising strategy resilient to policy changes or the possibility of economic uncertainty.

Even before the sweeping education policy changes, fundraisers were proving increasingly reliant on large donors. According to the Fundraising Effectiveness Project, the dollars raised increased every quarter throughout 2024, but there were fewer donors at every turn. It goes without saying that an increasing reliance on large donors at a time of declining donor retention runs a huge risk.

In this blog, we’ll guide you through some key points you should look to integrate in order to futureproof your fundraising strategy.

How to Build a Sustainable Fundraising Strategy

1. Focus on Small and Medium-Sized Donors

Your large donors are undeniably your biggest champions. However, a future-proof fundraising strategy requires all its donor segments to believe in your cause. You should look to:

  • Develop campaigns that appeal to everyday donors with accessible giving levels
  • Introduce flexible and recurring donation options
  • Have storytelling campaigns centered around small and medium donors
  • Celebrate milestones for small donors to keep them engaged and appreciated
  • Have a pathway in mind to turn smaller donors into ambassadors, volunteers, or more.

Some donors may simply not have felt as connected to your cause as your larger donors. Keeping in mind that every $10 or $50 donation adds up over time, have specific segments and nurture processes for your small and mid-sized donors with a focus on donor retention and long-term community building.

2. Have a Strong and Consistent Data Strategy

Data is the backbone of modern advancement and fundraising. A well-maintained data system ensures you know who your donors are and how to engage them meaningfully.

  • Pick a CRM that your team is comfortable with and can scale with your strategy
  • Consider training and migration time/resources if you’re planning to switch CRMs
  • Make the most of your CRM to segment different donor groups and track engagement data
  • Consider complementary tools and add-ons based on your team’s budgets and needs
  • Leverage data analytics to identify trends and predict donor behavior

Knowing is half the battle, and CRMs should be the knowledge hub to drive your current and future fundraising strategies.

3. Inspire Trust Through Transparency

Trust is the foundation of sustainable giving. Being upfront about how funds are used can inspire trust to snowball your donors’ perception of your cause.

  • Include relevant data and plans in your donor retention and stewardship strategy
  • Publish detailed annual reports showcasing the impact of raised funds
  • Include donors in decision-making processes via polls or surveys
  • Create transparent campaigns with clear, measurable goals
  • Maintain open lines of communication with alumni for any questions or feedback they may have (more on this later)

Transparency builds credibility, making donors more likely to continue supporting your initiatives.

4. Explore Corporate Partnerships

Corporate entities, especially those associated with your alumni provide great scope for collaborations and can significantly expand your fundraising impact.

  • Research local or national businesses associated with your alumni and/or aligned with your institution’s values
  • Keep corporate matching gifts in mind for your fundraisers
  • Propose mutually beneficial partnership ideas (e.g., co-hosted events, scholarships)
  • Businesses located close to your institution are a particularly great opportunity for a deeper partnership

5. Provide Flexible and Evergreen Giving Options

There is no guarantee that your emails and events will be noticed by your alumni and donors at the perfect time. Providing a multitude of giving options not only increases the timeframe for donors to contribute but also attracts smaller and irregular donors.

  • Set up recurring giving programs with flexible options
  • Keep exploring matching gift opportunities
  • Always include custom donation amounts as a choice
  • Make use of platforms that have payment processing fees that your donors would be comfortable with
  • Explore the possibility of longer or unlimited fundraisers

6. Encourage Non-Financial Contributions

Fundraising goes beyond monetary gifts. Non-financial contributions foster the culture of giving back and are crucial to building your donor community.

  • Encourage volunteerism for campus events or fundraising campaigns
  • Host blood donation drives or ambassador programs to engage communities
  • Invite industry professionals to mentor students or lead workshops

These contributions build community goodwill and often pave the way for future financial support.

7. Maintain Open Lines of Communication

While your institution would obviously have some common points of contact, you’ll need to go further to inspire donor loyalty. Your institution needs to feel approachable, and your donors need to feel heard. Here are some things to keep in mind:

  • Send personalized thank-you notes immediately after donations
  • Make use of automated workflows to personalize communication with your various donor segments
  • Regularly mention where donors and alumni can reach out to you for suggestions or questions, either through email signatures, website footers, or CTAs
  • Use newsletters, emails, and social media to make your donors and alumni feel included. Bonus points if you’re able to create segment-specific newsletters.

Conclusion

At the end of the day, fundraising relies on your donors and their willingness to support your cause(s). By focusing on sustainable practices, your institution gains the flexibility to adapt to donor trends and economic shifts, essentially future-proofing your fundraising strategy.

If you’re looking for a long-term partner for your fundraising efforts, do give us a shout and we’d love to answer your questions and show you how we can help!

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Frequently Asked Questions

What is sustainable fundraising?

Sustainable fundraising focuses on creating long-term financial stability for an institution by diversifying revenue sources and fostering regular contributions. It ensures that you maintain consistent supporter engagement while adapting to changing economic and political dynamics.

Is sustainable giving difficult to achieve?

While building a sustainable fundraising strategy requires effort, it becomes manageable with the right tools and approaches. Leveraging data, fostering trust, and offering flexible giving options can simplify and strengthen your efforts.

How do I approach a corporate business for a fundraising partnership?

Start by identifying companies that share your institution’s values. Reach out with a concise and clear proposal that highlights mutual benefits. Focus on co-branded initiatives and emphasize the positive publicity their business can gain through the partnership.

What are the benefits of having a sustainable fundraising strategy?

Sustainable fundraising reduces reliance on unpredictable sources of income, enables long-term planning, and fosters stronger donor relationships. It ensures financial stability, even in uncertain times, and allows institutions to focus more on their mission.

Sustainable fundraising: Future-proofing K-12 and Higher-ed fundraising

Discover actionable strategies for sustainable fundraising to secure long-term support for K-12 schools and higher-ed institutions.

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May 27, 2025

12 minutes

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