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Leading event management software for schools and universities
Manage the most complex events with ease using a unified platform built for educational advancement, alumni relations, and fundraising teams.
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See Almabase in action
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Built for every event on your advancement calendar
All-in-one event management platform for every kind of event your advancement team runs, whether in-person, virtual, or hybrid.
Alumni events
Fundraising events
Stewardship events
Run leaner events. Deliver bigger outcomes.
200+Hours saved per event cycle
5xFaster event setup, without tech support
4.7/5Average guest experience
Almabase significantly improved our Day of Giving experience for both donors and staff. Donors could split gifts across multiple funds in a single transaction, and our team processed thousands of gifts with fewer staff and delivered final reports faster than ever before.
Switching to Almabase offered game-changing efficiency and cost advantage, with just the robustness we needed.
Hear it from advancement teams like yours
3-minute customer stories on what changed after switching to Almabase.
How Almabase became the perfect fit for Bridge City High School's advancement team
Georgia College transitions seamlessly to Almabase & launches a successful giving campaign
How Lenoir-Rhyne University improved their events experience and data management with Almabase
Managing educational events can get complicated fast. Almabase keeps them simple.
Run registrations, communications, sub-events, ticketing, check-ins, and payments on one platform built for advancement teams at schools and universities.
Your custom RSVP form and page in minutes
Simple no-code events setup
Go from idea to live registration page without touching a single line of code. Your team can build, launch, and manage events entirely on their own
Forms for every audience & sub-event
Multi-day reunions with dozens of sub-events or a gala with sponsorships and auctions — give every registrant one personalized, seamless registration experience with no duplicate effort
Embedded asks to funds of choice
Set up embedded donation asks for multiple causes directly into the registration journey, making giving feel seamless and contextual for guests.
Controlled access with permissions
Give chapter leads and department heads exactly the access they need, scoped by event or branch. Central teams stay in control without bottlenecks.
Your entire event communication on auto-pilot
Integrated, auto-updating lists
Unify a scattered process by syncing dynamic CRM lists and using smart segments to automate follow-ups, reminders, and announcements, across channels
Personalized to every segment
Our advanced marketing features allow you to deliver dynamic, personalized emails to each segment - designed to improve engagement, and manage multiple campaigns, each branded their own way
Context-aware AI to build in minutes
Draft event emails, subject lines, and campaign copy in minutes. Emily AI handles the heavy lifting for a strong communication strategy.
Built-in consent management
Granular opt-in/opt-out management keeps permission updated on your CRM, lists clean, sender reputation intact, and compliance airtight.
Keep the event day on track without running around.
Smooth & fast on-ground operations
QR check-ins and quick walk-in registrations and payments keep lines moving and sync every guest instantly to your dashboard and CRM.
Realtime visibility across every sub-event
Realtime sub-event tracking & visibility across every sub-event help you stay in control and make quick, informed decisions as your event progresses.
Smarter guest experience management
Effortless seating assignments and instant name tags ensure every guest feels organized and accounted for, even with last-minute changes.
Realtime announcements to keep guests informed
Last minute venue-change or an event starting in minutes - get access to instant lists per event & send them a text message instantly
TrueSync: Your data keeps up with your event, automatically.
Granular rules & flexible automation
Almabase’s state-of-the-art bi-directional integration with Raiser’s Edge NXT & Blackbaud CRM gives you unprecedented control over how you want to move data
Unified & enriched profiles
Every registration, check-in, donation, and interaction automatically updates a single alumni record, keeping profiles complete, connected, and free from scattered or duplicate entries.
Integration of sub-event data
Track attendance and payments accurately across multi-day events, breakout sessions, and sub-events, with each interaction recorded and attributed correctly.
Understand the story behind your numbers.
Realtime tracking across each sub-event
See registrations, attendance, revenue, and engagement in one view. No pulling data from five different tools to build a single report.
Attendee journey tracking
See exactly how attendees move from first invite to post-event follow-up, helping you identify which channels and campaigns drive the most registrations and engagement.
Meal & merchandise reporting
Monitor meal preference counts, dietary requirements, and merchandise orders in real time. Produce exactly what's needed. No over-ordering, no shortfalls, no waste.
Operational & yearly Insights
Granular opt-in/opt-out management keeps permission updated on your CRM, lists clean, sender reputation intact, and compliance airtight.
Run the entire event lifecycle through one platform.
Every stage of your event lives in one platform.
Custom event pages & microsites
Build branded event pages and full microsites on your own domain without relying on IT, built to handle complex alumni events.
Complex, multi-day scheduling
Run programs broken into sub-events and sessions, and hide irrelevant ones from specific guests so each attendee sees only the schedule that's theirs.
Ticketing, table groupings & payments
Custom forms, discounts, seated and table tickets with assignments and VIP groupings, sponsored and gift tickets, manual refunds, and checkout gifts — all with zero transaction fees on tickets.
Check-ins & walk-in management
Faster event day check-ins with a QR-code kiosk volunteers can manage, while adding walk-in guests directly to the live guest list at the door.
Segmented reachouts
Targeted invites and reminders, pending payment nudges, and post event follow ups by email and text with no list exports to another tool.
Reporting & CRM sync
Track tickets, attendance, revenue and sub-event participation, then sync guest, payment and gift data to Raiser's Edge NXT and Blackbaud CRM through two-way TrueSync.
Frequently asked questions
Still have questions? Our team responds within one business day.
What types of school and university events can Almabase support?
Almabase is purpose-built for advancement teams — reunions, homecoming weekends, galas, giving days, donor cultivation dinners, parent weekends, chapter events, regional alumni meet-ups, virtual and hybrid programs, sponsorship-led events, and silent or live auctions. From a 30-person scholarship reception to a 5,000-attendee homecoming, the same platform scales.
Can Almabase manage multi-day events with multiple sub-events?
Yes — multi-day events with dozens of sub-events are our most common use case. Each sub-event gets its own ticketing, capacity, schedule, registration form, communications, and reporting. Guests build a personalised registration across the umbrella event in one flow, and your team manages the whole thing from a single dashboard.
How to organize a school event?
On Almabase, the workflow is: build a branded event page (no code, on your own domain), set up tickets and sub-events, pull live registration lists from your CRM, send invites and reminders over email and SMS, check guests in via the mobile app on event day, accept walk-in registrations and on-site payments, and sync every registration, gift, and interaction back to your CRM in real time. Each step is self-serve — chapter leads and central teams can run events without involving IT.
How does pricing work for Almabase event management software?
Pricing is based on your institution’s size and the modules you turn on — not per event or per attendee. There are no surprise per-registration fees. Talk to sales for a customised quote that includes onboarding, migration, and ongoing support.
Can Almabase integrate with Salesforce, Ellucian, or other databases?
Yes. TrueSync is our native two-way integration with Raiser’s Edge NXT and Blackbaud CRM, and we also support Salesforce (incl. Salesforce.org / EDA), Ellucian Advance and Banner, and a long list of other systems via APIs and SFTP. Most customers are live in their CRM within the first onboarding sprint.
Start running better events with Almabase.
Almabase is an integrated, AI-powered platform built to work with your CRM — bringing engagement, events, giving, and communications into one connected workflow. So your team can grow the donor pipeline without adding more manual work.
A focused 30-minute walkthrough, built around your team
See how engagement, events, giving, and communications work together
Explore CRM-connected workflows without the technical deep dive
Get honest answers based on your current tools and priorities
See Almabase live in 30 minutes
Tailored to your CRM and your team. No generic tour, no scripted pitch.
Related resources
EVENTS · BUYER'S GUIDE
Event Management Software for Schools and Universities: A Complete Buyer's Guide (2026)
EVENTS · PLAYBOOK
How to Plan a Fundraising Event to Maximize Donations
EVENTS · ROUNDUP
Best Event Management Tools for K-12 & Higher Ed (2026)
